Privacy Policy

Wedding Asia

Effective Date: 13 November 2026

Wedding Asia (“Wedding Asia”, “we”, “our” or “us”) respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, store, process and protect personal information when you visit our website, register for exhibitions, complete Facebook or Instagram forms, communicate with our representatives, receive invitations or attend our events.

This policy applies to www.weddingasiaofficial.com, our event registration services, the Wedding Asia CRM system and related exhibition activities.

1. Information We Collect

Depending on how you interact with Wedding Asia, we may collect:

Personal details: Full name, mobile number, WhatsApp number, email address and address.
Event registration details: Exhibition selected, registration date, registration status and ticket information.
Wedding-related preferences: Purpose of visiting, products or collections of interest, preferred visiting date and time, invitation method and accompanying guest count.
Communication details: Calling status, enquiry details, follow-up information and communication preferences.
Ticket and attendance details: Unique ticket ID, QR code, invitation delivery status, event check-in status and scan timestamps.
Website and technical data: IP address, browser information, device information, cookies and website usage information, where collected through our website tools.

We collect information directly from you or through authorised registration and communication channels.

2. How We Collect Information

Your information may be collected through:

Registration and enquiry forms on the Wedding Asia website.
Facebook and Instagram Instant Forms associated with Wedding Asia advertisements.
Exhibition registration counters and authorised event staff.
Telephone calls, WhatsApp messages and email communications.
Wedding Asia’s internal customer relationship management system.
QR-based event registration and visitor check-in systems.
Website analytics, cookies and related technologies, where enabled.

When you submit information through a Meta Instant Form, we receive the information you provide through Meta’s authorised lead retrieval services.

3. How We Use Your Information

We use personal information for purposes connected with Wedding Asia’s exhibitions and services, including:

Processing exhibition registrations and enquiries.
Contacting you to confirm registration details and visiting preferences.
Sending exhibition invitations, registration confirmations, QR tickets and relevant event updates.
Delivering communications through email, WhatsApp or telephone, as appropriate.
Managing registration verification, ticket validation and event entry.
Preventing duplicate registrations and misuse of event invitations.
Coordinating visitor enquiries and calling-team follow-ups.
Understanding exhibition interest, visitor requirements and attendance.
Maintaining operational reports and improving our services.
Complying with applicable legal, regulatory and security obligations.

Where required, we obtain your consent before sending promotional communications or using your information for purposes beyond the requested registration or service.

4. Meta (Facebook and Instagram) Lead Forms

Wedding Asia uses Meta advertising services, including Facebook and Instagram Lead Ads, to receive enquiries and exhibition registrations.

When you submit a Meta Instant Form, we may receive the personal information you voluntarily provide, such as your name, phone number, email address and responses to registration questions.

This information may be transferred securely to Wedding Asia’s internal CRM for registration management, authorised calling-team follow-ups and exhibition-related communications.

We use Meta-provided lead information for the purposes described in this policy and in accordance with applicable Meta Platform Terms.

We do not sell personal information obtained through Meta Lead Ads to third-party data brokers or advertisers.

Your use of Facebook and Instagram is also subject to Meta’s own privacy practices.

5. Wedding Asia CRM and Calling Team

Wedding Asia operates an internal CRM to manage registrations received from its website, Meta Instant Forms and authorised operational channels.

The CRM may be used to:

Maintain exhibition-wise registration records.
Assign enquiries to authorised calling executives.
Record customer preferences, call outcomes and follow-up information.
Process approved ticket requests.
Track invitation delivery and event attendance.
Prepare exhibition and calling-performance reports.

Access to customer information is restricted according to authorised staff responsibilities. Calling executives and managers are expected to use personal information only for legitimate Wedding Asia operations.

6. QR Tickets and Event Attendance

Wedding Asia may issue digital invitations containing unique ticket identifiers or QR codes.

When a QR ticket is scanned at an exhibition, we may record information such as the ticket identifier, exhibition, validation result, check-in time and related attendance details.

This information helps us manage entry, verify invitations, prevent duplicate check-ins and prepare attendance reports.

7. WhatsApp, Email and Communication Services

We may use authorised communication service providers to deliver registration confirmations, exhibition invitations, QR tickets, reminders and other relevant information.

These providers may process the contact details and message content necessary to deliver communications.

For example, communication services may include WhatsApp Business messaging infrastructure and email delivery services.

Message delivery information may be recorded to monitor successful or unsuccessful communications and prevent unnecessary duplicate invitations.

You may request that we stop promotional communications by using an available opt-out method or contacting us through the details below. Essential communications concerning a registration you have requested may still be sent where appropriate and lawful.

8. Sharing of Personal Information

We may share limited personal information with:

Authorised Wedding Asia employees and representatives.
Technology and hosting providers supporting our website and CRM.
Email, WhatsApp and other communication service providers.
QR ticketing, security and event check-in service providers.
Analytics and advertising technology providers, where applicable and permitted.
Government or regulatory authorities when disclosure is legally required.

We require service providers to handle personal information only for authorised purposes and subject to appropriate safeguards.

We do not sell visitor registration data or Meta lead information to third-party data brokers.

We do not share personal information with exhibitors for their independent marketing purposes unless an appropriate notice and lawful basis, including consent where required, permits that sharing.

9. Data Security

We use appropriate technical and organisational measures designed to protect personal information from unauthorised access, disclosure, alteration, loss and misuse.

These measures may include access controls, authentication, secure communications, role-based permissions, activity records, restricted administrative access and security monitoring.

Although we take reasonable precautions, no electronic storage or transmission system can be guaranteed to be completely secure.

10. Data Retention

We retain personal information only for as long as reasonably necessary for exhibition registration, visitor support, operational reporting, security, dispute resolution and applicable legal obligations.

Retention periods may differ depending on the type of information and the purpose for which it was collected.

When information is no longer required, we will delete, anonymise or otherwise securely handle it in accordance with applicable law and legitimate retention requirements.

Where personal information has been shared with service providers, we will take appropriate steps regarding its deletion or retention where required.

11. Your Privacy Rights

Subject to applicable law, you may request to:

Access information about your personal data and its processing.
Correct or update inaccurate personal information.
Request deletion of personal information when it is no longer required or where deletion is otherwise applicable.
Withdraw consent for processing that depends on your consent.
Stop receiving promotional communications.
Raise a concern or grievance regarding our handling of your information.

To submit a privacy request, contact us using the email address listed in the Contact Us section.

We may request reasonable information to verify your identity before acting on a request. We will respond in accordance with applicable law and may retain information where a legal obligation or other lawful basis requires it.

12. Cookies and Analytics

Our website may use cookies and similar technologies to support website functionality, improve visitor experience, measure traffic and understand advertising performance.

Depending on the tools enabled, third-party services such as Meta or Google may collect or process information through cookies, pixels or similar technologies.

Where required, we will provide appropriate information and consent choices for non-essential technologies.

You may also manage certain cookie preferences through your browser settings.

13. Children’s Privacy

Our exhibitions and related registration services are primarily intended for adults and individuals making wedding, lifestyle or event-related enquiries.

We do not knowingly seek to collect children’s personal information without the authorisation required by applicable law.

If you believe a child’s information has been provided to us improperly, please contact us so we can review the matter.

14. Third-Party Websites and Services

Our website and communications may contain links to third-party websites, platforms or services.

These third parties operate under their own privacy policies. Wedding Asia is not responsible for the privacy practices of websites or services that it does not control.

15. International Data Processing

Some of our technology, communication, hosting or analytics providers may process or store information outside India.

Where this occurs, we will take steps to comply with applicable data protection laws and relevant requirements concerning international data processing.

16. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services, technology, data processing practices or legal requirements.

Any updated version will be published on this page with a revised effective date.

We encourage visitors to review this policy periodically.

17. Contact Us

For questions about this Privacy Policy, data access, corrections, deletion requests, consent withdrawal or privacy-related grievances, please contact: